Hacettepe University Faculty of Test

Internship

As is known, with its general definition, the internship undertaken during university education is an applied learning period students go through to acquire a profession. Within the scope of this education, students spend the said internship period(s) working in one or more departments of an institution in order to increase their vocational knowledge as well as their theoretical knowledge.

The internship period is an important process where students see how the academic knowledge they acquired during their education takes place in the management systems of businesses, develop their knowledge and skills by actively participating in studies, and take their first step into the profession. Internship done while studying at university offers students the opportunity to practice and put this knowledge into practice while the information is still fresh.

Principles and Rules Regarding the Internship Course

Changes Made to the Principles and Rules Regarding the Internship Course

In order for our university to carry out the insurance procedures of students who are entitled to do an internship within the scope of the National Internship Program, they must contact the department Internship Coordinator and submit the necessary documents completely, correctly and immediately. The responsibility of making the necessary notifications to the department coordination regarding this process and obtaining and submitting the documents on time belongs to the student.

Students who declare that they will do their internship and then give up doing the internship must immediately contact the internship coordinator and submit their petition to the department secretariat.
You must notify your department that you want to cancel your internship with a petition at least 3 business days before your internship start date. In this process, in internship cancellations made after the internship start date or never notified, since retrospective processing cannot be done, unnecessary processing and insurance premium payments will have to be made to SGK. In such cases, if deemed necessary, recourse will be made to the relevant person (the person causing the delay).

Information regarding the application process

1 month before the internship start date, students must notify the Department of Business Administration Internship Coordination of the institution where they will do their internship and submit the relevant internship documents via e-mail. The documents listed below must be submitted scanned in a wet signed and stamped manner.

Required documents for students whose insurance will be covered by Hacettepe University;

Copy of Identity Card (Annex 1)
Intern Student Information Form (Annex 2)
Application and Acceptance Form for Workplace (Annex 3)
Declaration and Undertaking*

*Students Receiving Health Services (Annex 4)
*Students Not Receiving Health Services or Green Card Holders (Annex 5)

Required documents for students whose insurance will be covered by the institution where they will do their internship;

Copy of Identity Card (Annex 1)
SGK Statement of Employment (Annex 6)**
Institution Letter*** (Annex 7)

** Working life is not counted as internship. It is mandatory for the phrase "intern" to be present in the SGK insured employment documents (insured statement of employment) of the students.

***In this institution letter, which must be stamped and wet-signed by the institution;

i) the date range of the internship,

ii) the department(s) where it was held,

iii) it must be stated that it was held for at least 20 working days and

iv) student information (student name and surname, T.C. ID number) must be included.

The documents listed above must be filled in the COMPUTER environment (not by hand), the Application and Acceptance Form for Workplace (Annex 3) must be stamped and signed by the company where the internship will be done (WET SIGNED) and all documents must be submitted to the internship coordinator completely at least 30 days before the internship start date.

* Foreign students who will do an internship are required to obtain their work permit exemption documents by following the steps below, and those who do not submit their documents to the department internship coordinator should not write YES in the Column 13 section of the Annex-2 Intern Student Information form.
* It is not possible to carry out social security procedures within the scope of the internship of foreign students whose Column 13 section in the Annex-2 Intern Student Information form is empty or writes NO.
* Students must obtain the work exemption document themselves.
* Students can carry out their work permit exemption applications from the work permit exemption application link on the https://emuafiyet.csgb.gov.tr/welcome page.

Steps students need to follow;
Step 1: If you have a TR Foreign Identity Number, log in to the system via e-Government; if not, log in to the system with your passport information,
Step 2: Complete your work permit exemption application and wait for the evaluation result,
Step 3: If the evaluation process is positive, pay the necessary fees,
Step 4: Receive the work permit exemption document sent to your address via cargo.
Students arrange the internship place and schedule themselves (the internship must be completed before the determined report submission date).
Students taking the course are obliged to write an internship report in accordance with the internship report preparation guide determined by the department and listed below, and submit the relevant report (each page stamped and signed by the institution official) and the intern performance evaluation form filled and approved (stamp and signature) by the institution official on the determined date.

Intern Performance Evaluation Form
Report submission date is the final week specified in the academic calendar of the semester the course is opened. The deadline for submission of the report is announced on the department page every semester. Students who do not submit their report by the relevant date will be considered failed in the course.

Preparation and Submission of Internship Report

The Internship Report must be prepared in accordance with the “Internship Report Preparation Guide” determined by the department and listed below. Each page of this report must be stamped and signed by the institution where the internship was done.

The Intern Performance Evaluation Form must be filled in by the institution official and approved with signature and stamp. The submission date for the Intern Performance Evaluation Form and Report is the final week specified in the academic calendar of the semester the course is opened. The deadline for submission of the report is announced on the department page every semester. Students who do not submit their report by the relevant date are considered to have failed the course.

Students submit their internship report online to the Internship Coordinator and the instructor of the relevant course within the time notified to them, with each page signed and stamped.

Click here to download the guide.